Login to the Roundcube Webmail
Open the URL in the format http://webmail.<yourdomanin.name>/ in your web browser. The site shows the Login screen, which is used to authenticate a user. Please type-in your full email address and password into the respective fields on the Login screen. Hit the Login button or press <Enter> on your keyboard to authenticate.
This part of the screen is displaying the list of all messages in the currently selected folder. The number of messages displayed in the list and the total number of messages in that folder is stated right below the list. According to your settings, this list only displays a limited number of messages at a time. Use the allow buttons below the list to browse through the multiple “pages”.
Open a Message for Reading
If the Preview Pane is visible, a single click on a message will display it in the preview right below the list. In order to open a message in full view or a new window (depending on your settings), double-click it with the mouse. Another way to open a message in a new browser tab or window is to right-click on the subject and then to choose “Open Link in New Tab/Window” from the browser’s context menu.
Sending Email Messages
Composing a New Message
Click on the Compose toolbar icon opens the message compose screen. Depending on your settings it opens in the current browser tab or in a new window.
Reply to a Message
If you want to respond on a received message, click the Reply or the Reply all button in the toolbar or the equivalent buttons in the Preview Pane. This will also open the compose screen but with a quote of the message you’re replying to and with the recipient(s) pre-filled.
Messages can also be forwarded to somebody by clicking the Forward button in the toolbar. The compose screen will contain the message text and all attachments already added. You can still add more attachments or remove some you don’t want to forward.
In order to attach files to the message, click the Attach button in the toolbar and then select the file on your computer using the file picker dialog that opens. Attachments to be sent with the message are listed on the right and can be removed again by clicking the Delete icon of the according file.
If your browser supports HTML5, you’ll see the file-drop icon at the bottom of the attachment list. That means you can drag a file from your computer’s file explorer with the mouse onto that icon in order to attach it to the message.
Organizing your Email Messages
The folder list in the mail view lists all folders that can be used to sort mails into for temporary or final storage. You manage the folders in the settings section and freely choose the hierarchy of the folder tree.
Special System Folders
Some of the folders have a special meaning and are used by the system to place messages in. These special folders are indicated with an individual icon in the list and usually cannot be deleted or renamed.
This is where new messages arrive.
When composing messages you can save them temporarily as draft. Such messages are stored in this folder can be picked up for editing here.
Unless configured otherwise, a copy of each message you compose and send to others will be saved to this folder.
When you delete a message it is moved to this folder and not deleted immediately. Depending on the email server’s settings, trashed messages will automatically be removed from this folder after a certain time. You can also empty the trash folder manually with the Empty command from the Folder actions menu.
The assignment of special folders can be changed in Preferences > Special Folders.
The selected message(s) can be deleted from the current folder by clicking the Delete icon in the toolbar or by hitting the <Del> (or Backspace on Mac) key on your keyboard. This will by default move the message to the Trash folder and not delete it right away unless you do this for messages in the Trash folder. In order to delete the message in first place, hold down the Shift key on the keyboard while clicking the Delete button or when pressing <Del>.
The behaviour as well as the look-and feel of the application can be adjusted in various ways. The Settings task holds all the switches and panels to configure your personal webmail.
The user preferences let you adjust various options and settings that control the behaviour and the UI of the webmail application. The numerous settings are grouped by the following sections:
Show preview pane
This shows or hides the Preview Pane in the mail view.
This section provides more advanced settings that control how messages are treated by the email server.
Password can also be changed by user from the Roundcude settings, if required.
For more detailed documentation of Roundcube features, please visit - http://docs.roundcube.net/doc/help/1.0/en_US/